2019-09-01 AllStarLink Board Meeting Minutes

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ASL Board Meeting Minutes

2019.09.01 – Dave Shaw

Meeting called to order @ 08:09 PDT

Meeting adjourned @ 10:05: PDT


Board members

Present:

Tim Sawyer TS

Dave Shaw DSTodd Lesser TL

Kevin Custer KC

Mike Wolthuis MW

Pete Elke PE


Absent:


  1. Official Actions
    1. Adoption of 2019.08.25 Board meeting minutes.
      1. TL motion to accept, PE seconded. motion carried
  1. Admin group report (MW)
    1. DNS moved over (several owners on Gandi).
      1. Working on place to “park” IP space(s) - currently TPA
    2. Mike working with Bryan to change IP space handle (some complexity)
    3. SEAL: (physical box)
      1. Backup Service (for customer nodes) (Tim/Nate working on)
      2. Stacy & Bryan (working on migrating)
      3. Tim & Mike (information gathering)
      4. domain hosting move (Mike to assemble a list (with Tims help).
        1. Need checklist for all domain(s)
    4. SLACK admins (Mike is now the workspace owner)
    5. ORD (site update) (community lives here) planned shutdown. (summary in new business)
  1. Software/Services for non-profits
    1. Google (no update) (create a new account allstarlinkinc@gmail.com)
    2. PayPal (Todd,) Applied for non-profit account. We will receive a response in 3 days by email. They will be confirming our non-profit status.
    3. 2019.08.25 Mike posted link on SLACK (DS to set up account)
  1. Treasurer's report: (DS)
    1. PayPal balance: $2,801.96 (2019.09.01) (not updated 2019.08.25)
    2. Bank balance $441.71 (2019.09.01) likely includes 1st payment NFOservers debit ~$18/month
    3. TL suggested we need to increase donations.
      1. What are our reserves
      2. What are our monthly expenses
        1. Hosting
        2. Insurance
        3. Legal/accounting
        4. Misc
      3. What is the donation run rate
    4. DS to work up an initial budget mid August (no update).
    5. Need a donation form letter for end of year (target issuing in mid-January) DS has action.
    6. TL requested updating the web page with our non-profit status on web page. (TS complete)
    7. 2019.08.25 received invoice from Bryan, DS to reimburse.
  1. Repack (KC) (2019.08.25 KC no update)
    1. CM119B issue, KC new developer starting. Tim sent (URIXB)
  1. app_rpt mailman list shutdown
    1. Proposal to shutdown mailman app_rpt list.
      1. Draft of shutdown notice complete
      2. On hold pending ORD service migration completion
  2. Who had access to critical services.
    1. Moving forward requesting that minimum of two admins (Mike & Tim) have access. (adding PE to gandi.net registrar)
      1. PE & TL will work with Mike to cleanup service contact list.
    2. Copyright discussion
    3. PE to follow up with Bryan re:
    4. Trademark followup
    5. Trademark (past the protest period). (PE to reach out to BF).
    6. Once we confirm no opposition to allstar, need to file that the mark is in use.
  3. TS: To send email asking for help? Board agreed to move forward
    1. A couple of responses.
      1. Kevin (willing to help on community) (KC)
      2. Brad (CM119B integration) (KC)
      3. Andy (asterisk help, registration & integration) (Mike & Tim)
      4. John (TS)
  4. New Business
    1. Todd away on 9/3 - 9/11 (paypal non-profit status in process)
    2. RT admin status
      1. Need to check with Nate & Marshall on who should be part of admin group (on RT). (RT lives in Tampa).
        1. TS to work with Nate on looking at community for request servicing.
    3. ORD & FNT infra migration.
      1. MW built new ESX infra.. (Fred requested moving services off FNT)
      2. Look at AWS. TS & MW investigating. (move nORD to new MW infra & potentially move FNT to AWS).
      3. MW has tech consult meeting set up to ID if ASL needs are included in AWS 501c3 service portfolio.
        1. VM hosting for DB server
        2. Registration server (or two)
        3. Route 53 (best DNS by location determined by ping latency to AWS DC’s)
      4. TS set up a new registration server using ARA (asterisk realtime architecture). Set it up on NFO. Andy set up a new server (in MW’s new infra). Have two registration servers pointing at registration DB.

Distributed registration sever infra. Consider geographic reg server by call area. (route 53 (dns port) (amazon service). (test plan in progress).

PE emphasized simplicity in implementation

  1. PE Motion to close the meeting, TL seconded, motion carried.
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