2019-09-22 AllStarLink Board Meeting Minutes

ASL Board Meeting Minutes

2019.09.22 – Dave Shaw

Meeting called to order @ 08:11 PDT

Meeting adjourned @ 9:59: PDT

Board members

Present:

Kevin Custer KC

Todd Lesser TLTim Sawyer TS

Dave Shaw DS

Mike Wolthuis MW

Absent:

Pete Elke PE

1. Official Actions
   1. Adoption of 2019.09.01 Board meeting minutes.
      1. TL motion to accept, KC seconded. motion carried

1. Admin group report (MW)
   1. DNS moved over (several owners on Gandi).
   2. Legacy domains (non-allstar, all moved to Gandi)
   3. Web Space (all web pages moved to a single site)
   4. Working on place to “park” IP space(s) - currently TPA
      1. MW worked with Bryan to move the address POC, technical ARIN space will be move to Mike this week. Ownership remains the same (to Jim Dixon). Only technical POC handle changed.
   5. Mike will activate Jims ASN to advertise from GRR (Grand Rapids Michigan, new ORD) with just .1 GW active. /24 & /21.
   6. SEAL: (physical box)
      1. Backup Service (for customer nodes) (Tim/Nate working on) Working!
      2. Stacy & Bryan (working on migrating) (no updates)
      3. Tim & Mike (information gathering what’s left)
      4. domain hosting move (Mike to assemble a list (with Tims help).
         1. Need checklist for all domain(s)
      5. Stats server, new nodes were not registering. Seal was pointed at ORD, when ORD moved the connection was broken. Two scripts GenDB (also broke the phone portal) and ASTDB that need to be moved.
   7. SLACK admins (Mike workspace owner, Mike, Time and Stacy are admins. Everyone else is a “user”)
   8. ORD (site update) Move out will be complete 26-Sept.
2. Software/Services for non-profits
   1. Google (create a new account allstarlinkinc@gmail.com) (complete)
   2. MW implemented allstarlink.net. Need to ID all the dependencies to mail server for allstarlink.org. MX record is created and google is primary. For now .net is the primary.
   3. PayPal (TL,) Applied for non-profit account. (approved)
   4. AWS for non-profits (TS) get many things but nothing that is useful for us. MW will cover bills for now, until we move off SEAL.

1. Treasurer's report: (DS)
   1. PayPal balance: $2,801.96 (2019.09.22)
   2. Bank balance $419.73 (2019.09.22) likely includes 1st payment NFOservers debit ~$18/month (moved to AWS), TS will investigate turning it down.
   3. TL suggested we need to increase donations.
      1. What are our reserves
      2. What are our monthly expenses
         1. Hosting
         2. Insurance
         3. Legal/accounting
         4. Misc
      3. What is the donation run rate (no update).
      4. KC suggested ASL uses his “appeal” at the end of the year.
   4. DS to work up an initial budget mid August (no update).
   5. Need a donation form letter for end of year (KC)

1. Repack (KC) (2019.08.25 KC no update)
   1. CM119B issue, KC new developer starting. Tim sent (URIXB) (2019.09.22 no update or news)
   2. Mike & Nate working on a RPi4 image. (anticipated beta out 1-Oct).

1. app_rpt mailman list shutdown
   1. Proposal to shutdown mailman app_rpt list.
      1. Draft of shutdown notice complete
      2. TS proposes sending a note out to shutdown by 30-Sept.
         1. TS no longer has access to import mail archives.
   2. TL motion to retire app_rpt list by 1-Oct. KC seconded. Motion carried.
2. Who had access to critical services.
   1. Moving forward requesting that minimum of two admins (Mike & Tim) have access. (adding PE to gandi.net registrar)
      1. PE & TL will work with Mike to cleanup service contact list.
   2. Copyright discussion
   3. PE to follow up with Bryan re:
   4. Trademark followup
   5. Trademark (past the protest period). (PE to reach out to BF).
   6. Once we confirm no opposition to Allstar, need to file that the mark is in use.
   7. Team to investigate how to securely store account list and access on google
3. TS: To send email asking for help? Board agreed to move forward
   1. A couple of responses.
      1. Kevin (willing to help on community) (KC)
      2. Brad (CM119B integration) (KC)
      3. Andy (asterisk help, registration & integration) (Mike & Tim)
         1. currently helping with AWS
      4. John (TS)
4. New Business 2019.09.01
   1. RT admin status
      1. Need to check with Nate & Marshall on who should be part of admin group (on RT). (RT lives in Tampa).
         1. Nate & Marshall test run with Community. Working ok.
   2. ORD & FNT infra migration.
      1. MW built new ESX infra.. (Fred requested moving services off FNT)
      2. AWS... TS & MW investigating.
         1. Community has been moved (off of NFO), email isn’t working to well, need to move to SES (simple email services). Andy is helping make this work.
         2. MW, there is a desire for a location for non-brolo instances.
            1. proposes moving FNT to AWS (~$100-150/mo).
               1. DBFNT & REGFNT (registration servers).
               2. Long term, next services...
      3. MW has tech consult meeting set up to ID if ASL needs are included in AWS 501c3 service portfolio. (currently no value to Allstar in AWS via techsoup.
         1. VM hosting for DB server (commercial)
         2. Registration server (commercial)
         3. Route 53 (best DNS by location determined by ping latency to AWS DC’s) (commercial).
         4. TS, MW to look into AWS _value added_ services that would be appropriate to moving to AWS.
      4. TS set up a new registration server using ARA (asterisk realtime architecture). (successful).
      5. Set it up on NFO. Andy set up a new server (in MW’s new infra). Have two registration servers pointing at registration DB.
      6. Distributed registration sever infra. Consider geographic reg server by call area. (route 53 (Andy’s suggestion) (dns port) (amazon service). (test plan in progress). (ready to announce this service).
      7. MW/TS will request beta testers
      8. TS Will send out a message about how/when the improved service will be in place.
5. NEW NEW business
   1. Copyright; Stacy updated the code to say Allstarlink & others.
   2. Need to approve final in a fully attended board meeting.
   3. TS will wordsmith a consistent statement to add to the SW.
   4. MW accounts are ready. Once complete, DS will move the Board meeting notes to our gSuite Drive space.
6. TS motion to adjourn, DS seconded. motion carried.